Conference and Events Solutions

XPTravel Inc., offers a service that covers every aspect of organizing events.

Whatever your requirements, we can help. Our experienced team of consultants can organize your delegate registration, accommodation for themed events, guest speakers, post-event analysis... and almost anything in between.

Our job is to work with you to deliver high quality events on time and on budget. Any event organizer will know that there are 1,001 things to remember and occasionally one or two things get forgotten. We make sure that doesn’t happen.

Our team of experts have organized lots of events - they know the pitfalls of event management and more importantly, how to avoid them. No matter what type of event you are organizing, our specialized services can match your needs and ensure your event is a success. We get involved as often as you need and deliver a really cost effective solution.

From the biggest event to the smallest, XPTravel Inc., will provide you with the best option using the creative ideas from our experienced team.

Venue finding: our team will do the groundwork for you by researching and identifying sites that suit your budget and offer the best location for your event. We'll also use our established networks to negotiate the best deal for you when booking things like conference venues, conference facilities, conference rooms and meeting rooms.

The event: we offer advice, guidance and years of experience to support your event. We will organize everything from start to finish or we can just help with those tasks you prefer to outsource.

Project management: XPTravel Inc., will allocate a consultant to be your project manager from the beginning to the end of your event.  We do all the planning for you, manage the set-up, seating, equipment, displays and manage all third party vendors.  The project manager is available 24/7 through the event and will ensure that a post event analysis is provided to help you plan your next event.

Accommodation Services: we can provide your delegates with accommodation options that ensure they are well looked after and can focus on the event.

Marketing and administration: the devil is in the detail, as they say, which is why XPTravel Inc., specializes in sorting out the finer points of your conference or event. We can organize the marketing and administration of your event; everything from designing and branding the event invitations through to producing the event’s supporting material, chasing invitees and registering guests through our exceptional online registration solution. We also provide detailed feedback reports after your event has finished.

Logistics and travel: we handle the logistics from start to finish; from being onsite for the duration of the event to ensure it all comes together, through to accommodating VIPs, delivery of press information, or arranging transportation for all your all guests by trains, airlines, coaches or chauffeur-driven cars. We do our best to support all your needs, no matter how unique!

The XPTravel Inc., team gets really enthusiastic about planning unique events. Call us now to pick our brains about your meeting or event – a proposal costs nothing and our team loves it!